TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR
March 09, 2026
Clarendon Town Hall @ 6:00PM
Minutes
Guests
Mike Klopchin William-PEGTV
George Ambrose Kevin Peck
Robert Congdon Shelly Lutz
Cash Ruane Cindy Davis
Don Pratt Kelsey Davis
Kimberly Young Stephanie Bradley
Heidi Congdon
Call to Order – Mike Klopchin called the meeting to order at 6:04 PM
Organization of Select Board – Cash Ruane motions to appoint George Ambrose as the Select Boards Clerk/Parliamentarian and Mike Klopchin as Chair. Selectman Congdon seconds the motion and it is approved by all.
Appoint a Tree Warden – Selectman provides a motion to appoint Joe Peterson as Tree Warden contingent on if he accepts the position. Ruane seconds and it is approved by all.
Designate Time & Place for Regularly Scheduled Selectboard Meetings – Selectman Congdon motions that the Select Board Meetings should continue to be held at the Clarendon Town Hall on Mondays at 6PM. (second and fourth Mondays of each month) Selectman Pratt seconds the motion and it is unanimously approved.
Designate Physical Locations for Posting Meeting Notices- Selectman Congdon motions to post the meeting notices at the Clarendon Town Hall, on the Clarendon Website, at the Clarendon Post Office and Jerry’s on 103. Selectman Ambrose seconds the motion and it is approved by all.
Designate Newspaper of Record for Public Notice – Selectman Ambrose motions to use our only local newspaper, the Rutland Herald, as our recording of public notices. Selectman Pratt seconds this motion and it is approved.
Appoint an Ethics Liaison – Selectman Congdon motions to appoint the Administrative Assistant, Kimberly Young as Ethics Liaison. Ambrose seconds and it is approved by all.
Agenda additions/deletions – N/A
Approval of Meeting Minutes
-Selectman Ambrose motions to approve the Regular Meeting Minutes from February 23, 2026 with Selectman Ruane seconding. It is approved.
-Selectman Ambrose additionally motions to approve Special Meeting Minutes from February 25, 2026 with Selectman Congdon seconding. Selectman Pratt abstains from voting as he was not in attendance of this meeting. All other board members approve.
Highway -Road Commissioner’s Report
Road Commissioner Ruane updates the due to a real winter there are many road issues including frost heaves this year. The Road Crew is doing the best they can to get to all areas needing attention. They have been mixing salt with sand to get through the rest of the season. Schoolhouse road in particular has caught a lot of snowmelt. The goal is to do some ditching work to prevent such erosion. Ruane also endeavors to straighten the S-Curve below. A meeting with the Select Board members and area property owners will ensue in the future to discuss this notion further.
Approval of Select Board Warrants- Warrants are approved and signed.
Guests – N/A
Public Comments- Shelly Lutz inquires about a recent letter to the legislature. Selectman Congdon provides that David Bosch, a member of the VT House of Representatives put up a bill but it has not yet been taken up. Congdon feels it is likely buried under the issue of school district consolidation.
New Business
Selectman Congdon motions to appoint Brownson Spencer to Rutland Regional Planning Commission dependent of his acceptance to this continued role. The Administrative Assistant is to reach out to all Planning Committee members to see if there is interest to the alternate position. Selectman Ruane seconds and it is approved.
Selectman Congdon motions to appoint David Potter as lead role to the Rutland Regional Transportation Advisory Committee. The opening Alternate Position is to be posted. Selectman Ambrose and it is approved.
Selectman Congdon provides a motion for the entire board to approve and sign the Annual Financial Plan. Selectman Ambrose seconds the motion and it is approved by all. Treasurer Congdon informs all that the Annual Financial Plan’s numbers come directly from the budget of election night. It is done yearly for the purpose of highway grants and is given to VTRANS.
Old Business- Selectman Congdon discusses that the pre-application for a Feasibility Study Grant was submitted with more work than expected. Paul Carroccio was helpful with his aid in the application’s creation. The Clarendon Select Board had recently authorized the town to sign for this Grant.
Town Officer’s & Committee Member Report
-Administrative Assistant Young brings up a recent inquiry as to where we are at with the creation of a No Hunting Ordinance for the recreational park on Route 7B. It is determined that this topic will be discussed in a late June/Early July Summer Workshop.
Select Board Member Concerns
– Selectman Ambrose asks if the Board should give official attention to their vison for the town and their expectations for the year? The decision is to address this question along with ideas of revenue streams at the Summer Workshop. Chair Klopchin asks the Administrative Assistant Young to provide a reminder to set an exact date for this in June.
Adjournment – Selectman Congdon motions to adjourn the meeting at 6:29. Ruane seconds and it is approved.
TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR
March 09, 2026
Clarendon Town Hall @ 6:00PM
AGENDA
Call to Order
Organization of Select Board
Appoint a Tree Warden
Designate Time & Place for Regularly Scheduled Selectboard Meetings
Designate Physical Locations for Posting Meeting Notices
Designate Newspaper of Record for Public Notice
Appoint an Ethics Liaison
Agenda additions/deletions
Approval of Meeting Minutes
-Approval the Regular Meeting Minutes from February 23, 2026
-Approval of Special Meeting Minutes from February 25, 2026
Highway –Road Commissioner’s Report
Approval of Select Board Warrants
Guests
Public Comments
New Business
–Appointments to Rutland Regional Planning Commission (Regular and Alternate)
-Appointments to Rutland Regional Transportation Advisory Committee (Representative and Alternate)
Annual Financial Plan
Old Business
Town Officer’s & Committee Member Report
Select Board Member Concerns
Adjournment
Public Comment Instructions
Members of the public have the right to participate in public meetings.
If you wish to speak during Public Input, please note that your time will be limited and must follow the below guidelines:
- Before speaking, please state your full name.
- When you are informed by the Chair that your time is up, you will be expected to yield to the next speaker. Speakers will have a maximum of 3 minutes to make their comments.
- Public input is for receiving comment on items pertaining to this or past agendas. Public comment will not be used as a time for problem solving or reactions to comments made. We do take note of your comments as they help to inform the boards’ future actions.
- Rudeness, ridicule or profane language, lack of respect and personal attacks are not acceptable behavior.
