TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR
January 12, 2026
Clarendon Town Hall @ 6:00PM
Minutes
Guests
Mike Klopchin, Chair Shelly Lutz
George Ambrose, Clerk Ed Baker
Robert Congdon, Selectman Jim Austin
Don Pratt, Selectman Richard Clark
Kimberly Young, Administrative Assistant Michael Palfey
Kevin Peck Brian Palfey
Bob Underhill Ian Hallette
William (PEG-TV)
Call to Order
Chairman Mike Klopchin called the meeting to order at 6:05 PM.
Agenda additions/deletions
Robert Congdon makes a motion to add both the signing of the financial report ERAF and the signing of a VTRANS Document to the end of New Business. George Ambrose provides the second and it is approved by the remaining board members.
Approval of Meeting Minutes
Selectman Ambrose motions to approve the meeting minutes from December 22, 2025. Selectman Congdon provides the second and all approve.
Highway
Road Commissioner’s Report – Guest Ed Baker provides an update on the Truck Body which is on order through Viking. Baker’s conversations with Regional Sales Manager Mike Murray have secured the integrity of a full warranty for the Town’s purchase, which would have otherwise been lost due to the timing of the buy of the truck and delay of the order for the build of the truck body. Baker suggests that future equipment purchases such as this be done at the same time. This would alleviate losing one’s build spot. These orders take approximately a year and a half to complete. Selectman Congdon thanks Baker for his knowledge and help in this matter.
Approval of Select Board Warrants
All new warrants were approved and signed by all attending Selectboard members.
Guests –N/A
Public Comments – N/A
New Business
Selectman Congdon motions for all board to sign to the Certificate of Highway Mileage. Selectman Ambrose provides the second with unanimous approval.
Selectman Congdon motions an approval for Chair Klopchin to sign the Amendment 6 to VT Standard Plan (between Town of Clarendon and the National Center for Electronics Recycling, Inc.) This plan extends the service for another 6 months. Selectman Pratt provides the second and it is approved.
Congdon makes a motion for Klopchin to Sign the Permission form to Stone Environmental, Inc. to sample the Town office water supply well. Congdon also advises that the board invite them to come in and provide follow up. Ambrose seconds the motion and it is approved.
Congdon reads aloud the written Select Board Report for FY25 and then motions for it to be approved for addition to the Town Report. Ambrose provides the second and all approve.
Lister Kevin Peck opens discussion of a property correction on East Clarendon Rd. The listers were unable to determine the ownership of a small wedge-shaped parcel adjoining some of Billings and Pierce properties. For now, they would like to create a new parcel with a zero value. Lister Bob Underhill adds an update that they have not been successful in acquiring quotes for new maps.
Selectman Congdon makes a motion for Chair Klopchin to sign the State Emergency Relief Assistance Fund payment form. Town of Clarendon is to receive $523.30 from the VT Department of Public Safety. Selectman Ambrose seconds the motion and it is approved by all.
Selectman Congdon motions for all present board members to approve a VTRANS nullified reimbursement form. Motion is seconded by Ambrose and validated by all
Old Business
The Select Board reviewed all of the separate Bids for Cleaning of the Town Hall, Grange/Community Center and Library. After examining all the bids, Selectman Ambrose made a motion to approve the bid from Commercial Building Services, the Town’s current cleaning service and lowest bid. Selectman Pratt seconded the motion and it is approved by all.
Town Officer’s & Committee Member Report –N/A
Select Board Member Concerns
Selectman Ambrose requests that the topic of new revenue ideas for the town be on the agenda for the next meeting.
Selectman Congdon makes a motion to have the two vacancies to the Planning Committee and the single vacancy for alternate to the Regional Planning Committee be posted on the Town’s website. Selectman Pratt seconds the motion and it is unanimously approved.
Adjournment
Selectman Congdon motions to adjourn the meeting at 6:49 PM. Ambrose seconds the motion. All approve.
TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR
January 12, 2026
Clarendon Town Hall @ 6:00PM
AGENDA
Call to Order
Agenda additions/deletions
Approval of Meeting Minutes
Approval of the last meeting minutes from December 22, 2025.
Highway
Road Commissioner’s Report
Approval of Select Board Warrants
Guests
Public Comments
New Business
–Signing Certificate of Highway Mileage.
-Signing of an Amendment 6 to VT Standard Plan (between Town of Clarendon and the National Center for Electronics Recycling, Inc.)
-Signing of Permission to Stone Environmental, Inc. to sample water supply well.
-Approval of Select Board Report FY25.
-Listers to discuss Property Corrections.
Old Business
Bids for Cleaning Town Hall, Grange/Community Center and Library.
Town Officer’s & Committee Member Report
Select Board Member Concerns
Adjournment
