Welcome to our website clarendonvt.gov

Town Clerk: (802) 775-4274

Clarendon Vermont Town Hall

279 Middle Road
N. Clarendon, VT 05759
(802) 775-4274

Hours

Mon-Thurs 10am-4pm
Closed Sat-Sun

Select Board meeting regular June 13, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR

June 13, 2022

Minutes

Attendees:

Select Board

Mike Klopchin, Chair

Bob Bixby, Clerk

Robert Congdon

Cash Ruane

Art Menard

Heidi Congdon, Treasurer

Katie Nop, Secretary

William Chmielewski, PEG-TV

Kevin Dougherty

Debbie Dougherty

Matt Jakubowski

Mike Pedone

Marjorie Southard

Horst Gebauer

Riley Kum

Call to Order

Chairman Klopchin called the meeting to order at 5:59PM.

 Agenda additions/deletions

N/A

 Approval of Meeting Minutes

Selectman Bixby motioned to approve the Regular Meeting minutes from May 23, 2022 as presented. Selectman Menard seconded and the motion passed unopposed.

Selectman Congdon motioned to go through the order of agenda until the transfer station attendant candidate arrives and then the Board will go into Executive Session. Selectman Menard seconded and all the Board members approved.

Highway

Road Commissioner Report

Road Commissioner Ruane reported that he got a phone call from Mark Camp from Camp Precast and they are talking with an engineer for Hawkins Bridge on Creek Road.

The road crew has been doing extensive work on School House Hill Road. They’re hoping to complete the work at the end of this week, early next week. Matt Jakubowski asked if there were any big rocks from ditching that would be available to place at the Rec Fields. Cash said he brought three dump truck loads to the fields.

Selectman Menard said he received a complaint about the cable guard rail on the Alfrecha Bridge going into the road, and asked Cash to secure it.

Approval of Select Board Warrants

All new warrants and warrants previously signed by the designated Select Board Member were approved and signed by all Select Board Members.

Guests

N/A

Public Comments

N/A          

Old Business

PACIF Safety Grant

Katie explained that the filing cabinets that were on the original safety grant (along with the standing desks and office chair) came back as ineligible, so she revised the application to include other ergonomic office items, such as computer monitor arms and floor mats. Selectman Congdon motioned for the Chairman to sign the PACIF Safety Grant, Selectman Bixby seconded, and the motion passed unanimously.

New Business

Sheriff’s Department FY23 contract

Heidi explained that the contract that was sent from the Rutland County Sheriff’s Department was off by $32 dollars ($70,200), then what was budgeted ($70,168). She figured they rounded up for even numbers. If the Board would like, she can push back or if they were okay with the price difference then she’d like the contract approved and signed. Selectman Congdon motioned to sign the contract and if it goes over the budget than to take it out Selectmen’s expenses. Selectman Menard seconded, and all approved.

Grants in Aid FY23 Letter of Intent

Katie explained that the FY23 Grants in Aid Letter of Intent is to claim funds that would be put towards next year’s construction season for hydrologically connected roads. Selectman Congdon motioned to have the Chairman sign the letter, Selectman Bixby seconded, and the motion passed unopposed.

Transfer Station traffic flow proposal

Horst Gebauer, one of Clarendon’s Transfer Station attendants, presented a new traffic flow proposal so they could better monitor items that are being discarded. He would like traffic to come in and head left and go around the circle. The Select Board was concerned about the crisscross in traffic that would occur at the gate. Horst and the Board discussed solutions. They decided it would be best for traffic to continue to flow right around the circle and those with brush would flow right and drive behind the buildings and exit through the brush gate. This way the Transfer Station attendants can better monitor what’s being brought in. Selectman Congdon motioned to authorize the change to the traffic pattern at the transfer station and have Katie order do not enter signs if need be. Selectman Bixby seconded, and the motion passed unanimously.

Town Officer’s Report

Rec Committee update

Rec Committee Chair, Matt Jakubowski explained there’s been some issues with the rec field mowing contractor and the invoicing. However, since last week, the lawn has been mowed and the invoice corrected. Selectman Congdon suggested since things have been straightened out, and there’s email documentation of the situation that occurred, to let things lit and if something else comes up, then the Board will address it.

Executive Session- Personnel

Selectman Congdon motioned to move into executive session for 15 mins starting at 6:23pm to interview a transfer station candidate, and asked that Horst join the Board for the interview. Selectman Ruane seconded, and the motion passed 4-0.

Selectman Bixby motioned to come out of executive session at 6:55PM, and Selectmen Menard seconded. The motion passed unopposed. Selectman Congdon motioned to hire David Hance with the understanding that there is a 90-day trial period, and with the understanding the that the transfer station attendants will work out their schedules cohesively. The motion passed unanimously.

Chairman Klopchin asked if David could drop by the transfer station tomorrow to go over things.

Select Board Member Concerns

N/A

Adjournment

Selectman Congdon motioned to adjourn at 7PM, Selectman Ruane seconded, and all approved.

 

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR

Monday, June 13, 2022

Clarendon Town Hall @ 6:00PM

AGENDA

Call to Order

 Agenda additions/deletions

 Approval of Meeting Minutes

Regular Meeting: May 23, 2022

Executive Session- Personnel

Highway

Road Commissioner Report

Approval of Select Board Warrants

 Guests

Public Comments           

Old Business

PACIF Safety Grant

New Business

Sheriff’s Department FY23 contract

Grants in Aid FY23 Letter of Intent

Transfer Station traffic flow proposal

Town Officer’s Report

Rec Committee update

Select Board Member Concerns

Adjournment

 

Select Board meeting regular June 27, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR Monday, June 27, 2022 Clarendon Town Hall @ 6:00PM AGENDA Call to Order  Agenda additions/deletions  Approval of Meeting Minutes Regular Meeting: June 13, 2022 Highway Road Commissioner Report Grader discussion Sand...

read more

Select Board meeting special Town Meeting June 13, 2022

SPECIAL TOWN MEETING MINUTES MONDAY, JUNE 13, 2022 CLARENDON TOWN HALL The Town Meeting was called to order at 5:30PM by Moderator, Robert Congdon.  There were 14 people present. Agenda additions/deletions N/A  Guests N/A Public Comments N/A            New Business...

read more

Select Board meeting regular May 23, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR May 23, 2022 Minutes Attendees: Select Board Mike Klopchin, Chair Bob Bixby, Clerk Cash Ruane Art Menard Heidi Congdon, Treasurer Katie Nop, Secretary Gloria Menard, Clerk William Chmielewski, PEG-TV Alicia...

read more

Clarendon Inclusion Committee

TOWN OF CLARENDON Inclusion Committee Meeting Wednesday, May 18, 2022     Clarendon Town Hall @ 6PM Present: Selectman Arthur Menard Selectman Robert Bixby Richard Ley Marjorie Southard Monika Ganguly-Kiefner Tom Miles Madison Akin Bex Akin John McKenna Gloria Menard...

read more

Select Board meeting regular May 9, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR May 9, 2022      Minutes Attendees: Select Board Mike Klopchin, Chair Bob Bixby, Clerk Robert Congdon Cash Ruane Art Menard Heidi Congdon, Treasurer Gloria Menard, Clerk Katie Nop, Secretary William Chmielewski,...

read more

Select Board meeting regular April 25, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR April 25, 2022 Minutes Attendees: Select Board Mike Klopchin, Chair Bob Bixby, Clerk Robert Congdon Art Menard Heidi Congdon, Treasurer Katie Nop, Secretary Gloria Menard, Town Clerk William Chmielewski, PEG-TV Matt...

read more

Select Board meeting regular April 11, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN SITE VISIT April 11, 2022 Misty Meadows Circle Minutes Attendees: Select Board Mike Klopchin, Chair Bob Bixby, Clerk Robert Congdon Cash Ruane Art Menard Katie Nop, Secretary Gloria Menard, Town Clerk Marvin Patch Mike & Kathy...

read more

Select Board meeting special April 4, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN *Special Meeting*    April 4, 2022   Draft Minutes   Attendees: Select Board Mike Klopchin, Chair Bob Bixby, Clerk Art Menard Call to Order Chairman Klopchin called the meeting to order at 7:35PM. Additions/Deletions Selectman...

read more

Select Board meeting regular March 28, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR March 28, 2022 Minutes Attendees: Select Board Mike Klopchin, Chair Bob Bixby, Clerk Robert Congdon Art Menard Heidi Congdon, Treasurer Katie Nop, Secretary Gloria Menard, Clerk William Chmielewski, PEG TV Katherine...

read more

Select Board meeting regular March 14, 2022

TOWN OF CLARENDON BOARD OF SELECTMEN MEETING REGULAR March 14, 2022 Minutes Attendees: Select Board Mike Klopchin, Chairman Bob Bixby, Clerk Robert Congdon Cash Ruane Art Menard Katie Nop, Secretary Heidi Congdon, Treasurer Gloria Menard, Town Clerk William &...

read more

Forms and Documents Downloads

We have several forms available for you to download in advance prior to you coming to the town hall or avoid having to come down at all. We are working to make more forms and documents available for you. Please check back often to see the updates. Each of these forms require your system be able to read PDF file format files. If needed, feel free to download the free Adobe Acrobat Reader here.