TOWN OF CLARENDON BOARD OF SELECTMEN MEETING
REGULAR June 27, 2022 Minutes
Mike Klopchin, Chair
Bob Bixby, Clerk
Katie Nop, Secretary
Gloria Menard, Town Clerk
William Chmielewski, PEG-TV
Call to Order
Chairman Klopchin called the meeting to order at 5:59PM.
Approval of Meeting Minutes
Selectman Congdon motioned to approve the Regular Meeting minutes from June 13, 2022
and Selectman Bixby seconded. The motion passed 3-0.
Selectman Congdon motioned to go out of order of the agenda and then go back to Highway
when the Road Commissioner arrives. Selectman Menard seconded and all Board members
Approval of Select Board Warrants
Selectman Bixby will sign warrants the following day and the Board will have the full stack
of warrants for the next meeting.
Road Commissioner Ruane received a quote from Pike Industries for winter sand. The
quote is for an estimated 2,500 tons at $7.90/ton. Sand is up about 40 cents. Selectman
Congdon motioned that the Board Chairman sign off on the quote/contract. Selectman
Bixby seconded and all approved.
Cash brought up a discussion about replacing the 2001 Galion grader. To order one, it takes
about a year to a year and half to get it. By that time, the grader will be in even worse
shape. Since the winter, the town has put about $24k into it for repairs. Selectman Congdon
and Chairman Klopchin asked Cash to start gathering quotes. Selectmen Menard would also
like to see quotes for contracting grader services out. Chairman Klopchin’s opinion was for
the town to own one. He suggested using ARPA funds to cover the purchase. Selectman
Congdon questioned what the equipment fund would have by 2024, because they had
talked about splitting the purchase of one over 2 fiscal years. Selectman Congdon
mentioned that he would like to see pricing for the purchase price of the grader and a price
for contracting that service out.
Road Commissioner Report
Lafayette will be putting up guard rails on the Alfrecha Bridge to fix it from the accident.
Selectman Menard asked if the road crew was done with the rental excavator. Cash
responded it will be used on the Teer Road project next. The road crew is waiting on parts
for the roadside mower so it is not in use right now.
Creek Road structure engineering-
Katie explained that the town received a structures grant last year for $180,000 which is to
be used for the box culvert on Creek Road. Cash has had Camp Precast take a look at the
box culvert and they coordinated with East Engineering to start design plans. East
Engineering provided the town with a proposal agreement. The cost for design and
permitting was quoted as a lump sum of $10,00 and then $125/hr for any
right-of-way/easements. Selectman Congdon motioned that the Chairman sign the
engineering proposal on behalf of the Board, Selectman Bixby seconded, and all approved.
Better Roads Grant agreement
The state emailed the FY23 Better Roads grant agreement that needs to be signed before
work can begin. The grant is for the backside of Teer Road, a high priority ranked road
within the Municipal Roads General Permit. The town was awarded $19,800 with a 20%